Step One – Start Early. The time to start working on your next election is the day after your last election.
- Make notes for next year. What worked well? What could be done better?
- Clearly note the new (and existing) trustee terms in the minutes. Too often trustee terms get confusing, especially when there are appointments to vacant positions.
- Save the draft minutes so they can be located and approved at the next annual meeting.
- Consider amendments that will make the election process easier: electronic voting, electronic notice, quorum reduction, absentee ballots, eliminating double ballot procedures. Get those amendments approved and recorded at least three months before your next annual meeting.